Description Tender Document:
IMPORTANT NOTE
1. All the instructions contained in the Tender Form are important and required to be complied
with.
2. Please ensure that Technical Bid, Price Bid and Bid Guarantee (EMD) are submitted in three
separate envelops and these should be put in an outer envelope, super-scribing, name of the
items, due date and time.
3. The Earnest Money Deposit is acceptable in the Shape of Can Deposit Receipt/Term Deposit
Receipt or Fixed Deposit Receipt valid for one year from any scheduled bank in favour of
Director Principal. Govt. Medical College Hospital, Chandigarh payable at Chandigarh.
Earnest Money in any other shape is not acceptable.
2
RECEIPT NO. DATED .
TENDER FOR ANNUAL RATE CONTRACT FOR SUPPLY OF___________________________
_____________________________________________________________________________
DIRECTOR PRINCIPAL
GOVERNMENT MEDICAL COLLEGE HOSPITAL, SECTOR-32, CHANDIGARH.
INSTRUCTIONS TO THE TENDERERS/OTHER TERMS AND CONDITIONS.
1. A copy of the tender notice is enclosed(Annexure-I).
2. An affidavit as per Annexure II should accompany the tender
(specimen copy enclosed)
3. This tender form alongwith Annexure I, II should be returned intact, with the technical bid
Infingment of this condition shall render the tender liable to rejection. The tender must be
sealed and must bear the stamp of the firm on the face of the envelop.
4. The seaIed tenders should bear the Advertisement No. and should be clearly superscribed as
"TENDER FOR_______________________DUE ON___________.
Tenders should be in three parts(i) Technical Bid (ii) Price Bid and (iii) Bid Guarantee, in
separate envelopes.
4.1 Unsealed tenders will not be entertained.
4.2. Tenders must be accompanied will earnest money of Rs.__________only in duly pledged the
name of the Director Principal, Govt. Medical College Hospital, Chandigarh, in the shape of
deposit-at-call receipt or term deposit receipt valid for one year from any schedule bank.
4.3. Tender without earnest Money or short of it or not in the form specified above will not be
entertained and shall be ignored straightway.
4.4. The Public Sector Undertaking of the Central/State Government shall be exempt from
furnishing security Money.
4.5. Earnest Money deposited with Govt. Medical College Hospital, Chandigarh in connection with
any other tender case even if for same/similar material/stores by the tenderers will not be
considered against this tender.
4.6. Rates should be quoted for Government Medical College Hospital Chandigarh including
packing, forwarding etc.
5. Sales Tax will be paid if applicable, provided it is made clear in the tender that Sale Tax will
be charged extra otherwise it will be presumed that the same is included in the rates quoted.
Similarly mention should be made in respect of any other tax/duty or payment etc. which may
be intended by the tenderers to charge extra over and above the rates quoted. Actual payees
receipt for such charges shall have to be provided when called for. No claim for any charges
which in/are not specified by the tenderer in the tender shall be entertained at a later stage.
6. Rates should be mentioned both in figures as well as in words.
3
7. The Director Principal reserves all rights to reject the goods if the same are not found
accordance with the description specifications.
8. In case of technical problem regarding quality/efficacy at the time of supply of phased manner
the compant should give an undertaking to replace the stock with fresh stock as per original
specification.
9. TENURE OF CONTRACT
i) This contract, if otherwise is not cancelled for the breach of any obligation, shall be
for one year commencing from the date within 10 days from the actual date of allotment of
contract against the tender.
ii) The Hospital may, however, on the written request from the contractor before the
expiry of the said term may extend the contract on such terms or for such period as it may
think proper having regard to the performance of the contractor provided no financial increase
is asked for and such extension shall not be allowed after the completion of three year in any
case and the request in writing is received from the contractor atleast three months prior to
the expiry of the said term for the renewal of the said contract within this period.
10. Tender will be regarded as constituting an offer open to acceptance in whole or in part at the
discretion of the Director Principal for a period of six months from the date fixed for the receipt
of the tender .
11. The time for and date of delivery/dispatch to be settled shall be deemed to be the essence of
the contract and in case the successful tenderer fail to deliver or dispatch any consignment
with the period prescribed for such delivery or dispatch in the supply order the without
prejudice to his rights other with the Director Principal shall be entitled to recover from the
successful tenderer a sum of equivalent to 2% actual price for each and every month during
which the supply or dispatch of such consignment may be in arrears or alternatively at the
option of the tenderer in which case the security of the tenderer shall stand forfeited.
12. If the price of the contracted articles is/are controlled by the Govt. the payment will be in no
case be allowed at higher rate than the rate quoted.
13. The Director Principal reserves all rights to accept or reject any tender without assigning any
reason and also to impose/release any term and condition of the tender.
14. The tenderer will be responsible to see that the tender is received on or before the due date
and time in the office or the Director Principal, Government Medical College Hospital.
Chandigarh.
15. Each page of tender schedule to tender and Annexure I, ll should be signed by the tenderers
with stamp of the firm.
16. This tender form is not transferable.
17. The offer should or legibly typed.
18. The due date and time of receipt of tender is 1400 hours on dated________________. Any
tender which is received late after 1400 hours on the due date shall not be considered.
19. The lenders shall be Opened at 1500 hours on________. In the event of the date of receipt or
opening of tender being or the event of the date or opening of tender being or being declared
a holiday for the Govt. Medical College Hospital the due date of receipt/opening of the tender
will be the following day at the same hours.
The tenders shall be opened in the presence of attending tenderers or their authorised
representative if they wish to be present at that time.
4
20. Rates should be quoted F.O.R. Govt. Medical College Hospital, Sector 32, Chandigarh. The
names of atleast two of authorized stockiest/dealers may be indicated from where the supply
could be procured conveniently.
21. The following certificates may be furnished with the offers in the first instance to avoid back
references.
i) Maximum discount. has been offered on the rates with an undertaking that rates should
be valid for___________from the date or acceptance.
ii) Higher rates of discount has not been allowed to any other Government Institution than
what has been offered to Government Medical College Hospital, Chandigarh.
iii) The product for which rates have been quoted are manufactured by your firm/principals.
22. If your products are on DGS&D rate contract or rates stand approved by the controller of
Stores. Punjab; Haryana & Delhi, copies of the same may be supplied.
23. The successful tenderer will deposit a security equivalent to 5% of the estimated value/annual
of amount contract in the shape of Deposit-at-call receipt from any schedule bank pledged in
favour of Director Principal, Govt. Medical College Hospital, Chandigarh within 15 days of the
acceptance of the tender. The earnest money deposit will be returned after receipt of said
security deposit.
24. In case of stockist/dealers authorization letter from the manufacturing firms must be enclosed
with the tender.
25. The Government Medical College Hospital, Chandigarh reserves the right to purchase the
material at the risk, cost and responsibility of the supplier, in case of non-supply, short supply
and supplies not conforming to the specifications. All expenses including excess payment in
risk purchases shall be adjusted against security deposit/outstanding payment the same shall
be recoverable from the supplier.
26. If the material is not supplied according to the specification and within the stipulated time, a
penalty of 2% per month subject to maximum 10% of the total amount of the purchase order
in question shall be charged. In special circumstances, the time period of supply can be
extended by Director Principal. Even then if the party fails to give supply within the extended
period, the material shall be purchased by the Government Medical College Hospital,
Chandigarh at the risk and cost of the supplier. In the case of non-supply of the Material the
suppliers shall also be liable for strict action including debarring and the Material shall be
procured from any other agency at the risk and the cost of the tenderer.
27. In case of violation of any term and condition all mentioned above security of the tenderers
shall be forfeited in full or part at the entire discretion of the Director Principal, Government
Medical College Hospital, Chandigarh.
28. The supply as per specification/standard etc. shall have to be made within the stipulated
period otherwise supply may be rejected and returned to the firm(s) on his/their expensed.
29. The tenderers should submit alongwith the tender the latest current valid Income Tax
Certificate or a photocopy.
30. The rates are accepted on the distinct understanding that these are not charged higher than
those charged from the DGS&D and other State Govt. Department.
31. In case of short/defective supply the firm will be informed immediately after the supply is
received in the Central Store of this Hospital.
5
32. The rejected supply from the Central Stores of the hospital will be lifted at the entire cost and
risk of the firm. Government Medical College Hospital, Chandigarh will not bear any expenses
on this account and the material will be lying in the GMCH premises at their own risk and
cost.
33. ARBlTRATION :
In the event, of any dispute or difference arising out of or in any way touching or concerning
this agreement whatsoever the same shall be referred to the sole arbitration of the Secretary,
Medical Education and Research, Chandigarh Administration whose decision thereon shall be
final and binding on the parties thereto. The Arbitration and Conciliation Act, 1996, deemed to
have come into force on 25.01.96 shall apply to arbitration proceeding. The expression
“Secretary, Medical Education and Research, Chandigarh Administration” shall include and
acting/officiating Secretary, Medical Education and Research, Chandigarh Administration.
34. JURIDICTION :
The courts of Chandigarh alone will have the jurisdiction to try any matter dispute or reference
between the parties arising of this agreement/contract.
6
RECEIPT NO.....................
DATE …………………….
TENDER NO.....................
From
M/s___________________
______________________
______________________
To
The Director Principal,
Govt. Medical College Hospital,
Sector-32, Chandigarh
No.____________
Dated:__________
Subject: Tender for the supply of ___________________to the Government Medical College
Hospital, Sector-32, Chandigarh.
Sir,
With reference lo your advertisement for the supply of __________________for use in Govt.
Medical College Hospital, Sector 32, Chandigarh, we enclosed herewith our tender documents in
duplicate duly stamped and authenticated on each page and indicating the rates quoted by us in
respect of each item.
I/we undertake to abide by the terms and conditions of the tender set forth by you.
Thanking you,
Yours faithfully,
(Signature),
Seal of the firm with full address
7
ANNEXURE – II
AFFIDAVIT
I/We(Name)____________________________________________________________,
contractor/partner/sole proprietor (strike out word which is not applicable) of (Firm)
__________________________________________________________________do hereby declare
ad solemnly affirm to the fact that the individual firm/companies are not black listed by the Union or
State Government or any partner or shareholder there of are not directly connected with or has any
subsisting inters in business of my/our firm.
DEPONENT
Address: ________________
________________
I/we do hereby solemnly declare and affirms that the above declaration true and correct to the
best of my knowledge and beliefs. No part of it is false and nothing has been concealed.
Dated:________________ DEPONENT
(Note:- To be furnished on non-judicial stamp paper duly attested by the Oath Commissioner).
Technical Document:
Revised List of reagent kits and diagnostics kits for the Department of Immunohaematology
& Blood Transfusion to enter into A.R.C.
S.No. Particulars Annual Requirement
1. Anti – A Monoclonal 600 vials x 10 ml
2. Anti – AI Lectin Dolichos biflorus seed extract 25 vials x 5 ml
3. Anti – B Monoclonal 600 vials x 10 ml
4. Anti – C Monoclonal 25 vials x 2 ml
5. Anti – c Monoclonal 25 vials x 2 ml
6. Anti – E Monoclonal 25 vials x 2 ml
7. Anti – e Monoclonal 25 vials x 2 ml
8. Anti – D Monoclonal (IgM + IgG) 750 vials x 10 ml
9. Anti Human Globulin Poly Specific purified AHG with
Monoclonal Anti C-3d
750 vials x 10 ml
10. APTT – FSL Reagent 10 vials x 10 ml
11. Bovine Serum Albumin, 22% Albumin Solution for
Serological Applications
300 vials x 10 ml
12. D – Dimer Kit (Accuclot) 5 kits
13. Elisa Kit HbsAg 40 kits
14. Factor VIII deficient plasma 2 kits
15. HCV Card Test (Rapid Card Test) 50 tests x30 kits
16. RPR Kits (Slide test for syphilis) 100 tests x 100 kits
17. Anti – AB Monoclonal 90 vials x 10 ml
18. HbsAg Kits (Rapid test) 50 tests x 30 kits
19. Anti D (IgG) 50 vials x 10 ml
Reagent Kits' Brands: - Rapid, J. Mitra, Transasia, Bio-Rad, Acon, Span, Ranbaxy, Tulip, Ortho and Diamed. |
