Description TENDER DOCUMENTS FOR ENGAGEMENT OF 04 NOS. DUMPER, TIPPERS OF 10 MT CAPACITY ON HIRE BASIS FOR CRUSHER FEEDING, ORE AND FINES SHIFTING FROM CRUSHER PLANT, SHIFTING OF CLO FROM CRUSHER PLANT TO SIP AND REMOVAL OF SPILLAGE AT SIP, THAKURANI THE ORISSA MINERALS DEVELOPMENT COMPANY LIMITED BARBIL TENDER DOCUMENTS FOR ENGAGEMENT OF 04 no DUMPER / TIPPERS OF 10 MT CAPACITY ON HIRE BASIS FOR CRUSHER FEEDING, ORE & FINES SHIFTING FROM CRUSHER PLANT, SHIFTING OF CLO FROM CRUSHER PLANT TO SIP & REMOVAL OF SPILLAGE AT SIP, THAKURANI Tender Notice No OMD/28/2008-09 Dated 06.06.2008 Name of Tenderer ………………………………………………… Address of Tenderer ……………………………………………… ………………………………………………. ……………………………………………… Money Receipt No. Dated Signature of the Issuing officer Signature of the Purchaser Price of the Tender documents Rs. 500.00 (Rupees Five Hundred Only) THE ORISSA MINERALS DEVELOPMENT COMPANY LIMITED (Under Administrative Control of Govt. of India, Ministry of Steel) P.O. Thakurani, Via- Barbil.-758038, Dist. Keonjhar (Orissa) Regd. Office: FD-350, Sector-III Salt Lake City, Kolkata -700106. TENDER NOTICE Tender Notice No OMD/28/2008-09 Dated 06.06.2008 1. Sealed Tenders in prescribed Forms are invited from reputed experienced contractors for providing fleet of Tippers / dumpers (04 Nos.) along with Drivers and Helpers to be engaged at company’s Thakurani Mines At/P.O-Thakurani Via- Barbil, Dist. Keonjhar (Orissa). 2. General Description/ Scope of Work: The agency shall engage 04 no Dumper / Tippers of 10 MT capacity shall be made available for 24 hours per day on hired basis for ‘crusher feeding, ore & fines shifting from crusher plant, shifting of CLO from crusher plant to SIP and removal of spillage at SIP, Thakurani’. 3. The Non transferable tender documents can be obtained from the following addresses on payment of Rs. 500.00 (Rupees Five Hundred) only in cash on any working day up to 11.00 A.M dated 24.06.2008. “The Sr. Manager (Finance), The Orissa Minerals Development Company Limited, P.O. Thakurani, Via- Barbil Dist. Keonjhar Pin-758035. Orissa. The tender in the prescribed format complete in all respects accompanied with earnest money deposit of Rs. 15,000 (Rupees fifteen Thousand) only in the form of Bank Draft/Pay Order drawn on any nationalized Bank in favour of “The Orissa Minerals Development Company Limited “payable at Barbil should be submitted in the office of The Sr. Manager (Finance), Thakurani on or before 3.00 P.M. of 24.06.2008. The tender document can also be downloaded from our website www.birdgroup.gov.in.& NIC Portal. However the tenderer shall submit the cost of downloaded tender document from the websites in form of Demand Draft drawn on any nationalized bank along with the Techno-commercial bid. 4. The tender documents in respect of all the tenders shall be submitted in two parts i.e. Part-I (Techno Commercial Bid) and Part-II (Price Bid) in separate sealed Envelops. For two bid tenders both techno commercial bid and price bid shall be sealed in separate Envelops with complete tender details super scribed both envelops and clearly identifying the Technocommercial bid and Price bid on the respective Envelops. 5. The Part-I, i.e. Techno commercial Bid shall be opened in the presence of bidders or their accredited representative at 3.30 P.M. on 24.06.2008 in the office of Sr. Manager (F) at Thakurani, Barbil, Dist Keonjhar. 6. The Part-II i.e. Price Bid of the tenders whose techno commercial Bids are found acceptable shall be opened on the date & time which will be informed to the technically qualified bidders later on. 7. The company shall not liable for any delay in submission of the tender in documents due to postal delay and no extension of date for tender submission/tender opening shall be given for this reason. 8. The company shall reserves the right to accept the tender in part or in full without assigning any reason whatsoever. The company reserves the right not to accept the lowest offer. 9. The company reserves the right to divide the work among more than one party. The company also reserves the right to cancel the tender and in such an even no claim of any tenderer for such a decision by the company shall be entertained. 10. Interested parties are advised to visit the site and familiarize themselves with the site conditions and concerned areas before submission of tender. The expected date of commencement of work will be 1st July, 2008. Sd/- Dy. GENERAL MANAGER (I/C) FORM OF TENDER The Sr. Manager (Finance) The Orissa Minerals Development Co. Ltd. At/Po. Thakurani Via-Barbil- 758035 Dist. Keonjhar. Orissa. Ref. No. Tender Notice No. OMD/28/2008-09 dated 06.06.2008. Sub: Engagement of 04 no Dumper / Tippers of 10 MT capacity on Hire basis for crusher feeding, ore & fines shifting from crusher plant, shifting of CLO from crusher plant to SIP and removal of spillage at SIP, Thakurani’ Dear Sir, In Response to the tender invited to you, I/We examined the general conditions and other terms and conditions of the contract. I/We agree to abide by all instructions in these documents attached hereto and hereby bind myself/ourselves to execute the work as per schedule stipulated in the Tender Notice. I/We further agree to sign and execute all agreements/ bonds as may be required by OMDC to abide by the general conditions and other conditions of the contract and to carry out all work as per specifications failing which, I/We shall have no objection for the forfeiture of the earnest money/security money deposit lodged with the company. I/We enclose herewith the required documents. Yours faithfully, Signature of the Tenderer With seal and date Enc. List of documents. i) Tender Schedule ii) Part-I-Techno-commercial Bid. iii) Part-II-Price Bid. TENDER SCHEDULE 1. GENERAL CONDITIONS:: - I) Agency who can supply 04 (four) No. of standard Tipper / Dumpers of 10 MT capacity (out of which the agency have the ownership of at least 2 No. of Tipper / Dumpers) should only apply. He should also enclose the consent letters from the owner of other Tipper / Dumpers along with the tender Form. II) The Tipper / Dumpers should not be more than 5 years old and should be of good working conditions. Preference will be given to latest model. III) The Tipper / Dumpers should have up to date Road tax permit and valid Registration number including other permits under M. V. Act. (Photo copies of the Registration shall be enclosed along with the Tender) IV) The Tipper / Dumpers should have valid insurance coverage (Photo copy of the same shall be enclosed) V) The Vehicles should be provided with Operator & Helper having valid license (Photocopy of the same shall be enclosed) VI) The Tipper / Dumpers shall be made available for 24 hours per day. For maintenance of the Tipper / Dumpers, 12 hours per week shall be allowed in the manner to be decided by the concerned officers of the company. The metre reader of the Tipper / Dumpers should always be in order and it must run at least 3.5 k.m. / litre of P.O.L. VII) The P. O. L. shall be provided by the company on actual basis as per the assessment of the in charge of loading section of the company (P. O.L. includes only H. S.D. and Engine oil). VIII) The loading to the Tipper / Dumpers shall be done by the company’s / hired loaders. 2. AREAS FOR OPERATIONS:- Thakurani Railway Siding ,Crusher Plant, Sponge Iron Plant or any other area. 3. PERIOD OF CONTRACT :- One year with effect from 1st July, 2008. This may be extended for one year more at the discretion of management on satisfactory performance of the work. 4. SPECIAL CONDITIONS : - i)The tender must be accompanied with the earnest money of Rs.15,000/-(Rupees fifteen thousand only) to be deposited as prescribed in shape of Bank Draft / Pay Order on any Nationalised Bank in favour of “THE ORISSA MINERALS DEVELOPMENT COMPANY LIMITED” PAYABLE at BARBIL. No interest shall be allowed on the earnest money deposit. Earnest money deposit in shape of cheque/cash shall not be accepted. Earnest money shall be refundable to the unsuccessful bidder(s) after the finalization of the tender. Tender without prescribed earnest money shall be rejected. ii) The Tender shall be submitted in two parts i. e. Part – I - Techno-commercial bid and Part- ii Price bid in two separate covers subscribing for which the tender is submitted, Name and Address of the Tenderer. Both the above covers shall be put in another cover subscribing the job for which the tender is submitted along with address of the Tenderer. iii) The tender shall be submitted to the Sr. Manager (Finance), The Orissa Minerals Development Co. Ltd., Thakurani, Via _ Barbil, Dist – Keonjhar (Orissa) Pin – 758 035 on or before 3.00 P.M dated 24.06.2008. iv) The Technical bid Part – I shall be opened on 24.06.2008 at 3.30 P. M. at the office of the Sr. Manager (Finance), Thakurani (Barbil) , Dist – Keonjhar (Orissa) in presence of the Tenderer(s) or their accredited representative(s). The Part – II Price bid shall be opened on the date & time whose Techno- commercial bids are found acceptable which will be informed later on. v) Copy of Income Tax PAN no shall be submitted. vi) If the Tenderer is a partnership firm the copy of the Partnership Deed shall be submitted. If the Tenderer is a Limited Company the Articles of Association and Memorandum Of Association shall be submitted. If the Tenderer is a Proprietary firm, the name of the proprietor, Name of the father, permanent Address and present address shall be mentioned. vii) The Tenderer shall get fully informed/apprised himself of all local conditions and factors, which may have any effect on execution of work covered under the Tender documents and specifications. OMDC shall not entertain any request for clarification from the Tenderer regarding such local conditions. It must be understood and agreed that such factors have been properly investigated and considered while submitting the tender. No claim for financial adjustment to the contract shall be entertained by OMDC on this account. Neither any change in the time schedule of the contract nor any financial adjustment shall be permitted by OMDC, which are based on the lack of clear information. viii) The Tenderer shall submit the list of equipments/machineries to be deployed for the job as stated in the Part – I – Techno-commercial Bid. ix) The Tenderer should submit full information supported with documentary evidence regarding experience and financial capabilities so as to satisfy his/ their ability to undertake the work as specified. x) Award of work shall be made at the absolute discretion of OMDC and binding on the Tenderers. The company reserves the right to reject any part or whole of the Tender without assigning any reason whatsoever. For such cancellation the Tenderer shall not be entitled to claim any cost, charge, expenses incidental to or incurred by him or in connection with the preparation of tender and submission without assigning any reason whatsoever. xi) OMDC also reserves the right not to accept the lowest offer and may divide the work among more than one party/parties. xii) OMDC shall not be liable for any delay in respect of submission of the tenders due to postal delay and no extension of time to the date of tender opening shall be given for this reason. xiii) In case the Tenderers decline to take up the work or fails to cope up with the progress of work, OMDC reserves the right to terminate the contract and forfeit the earnest money/security deposit of the contractor(s) and the cost of the work he/ they have done by that time and the work may be rescinded. xiv) Each page of the tender schedule must be signed by the Tenderer before submission otherwise the tender will be treated invalid. 5. NORMS OF LOADING :- The contractor shall execute the loading operation and maintain all the records as per provision of Indian Mines Act, 1952 and Metalliferous Mines Regulations, 1961. 6. PAYMENT & SETTLEMENT OF BILLS :- The bills in triplicate mentioning Work Order No. and date-wise engagement of dumpers for loading and feeding to the crusher and other necessary particulars including details of receipt and of P. O. L. shall be submitted for verification to the concerned officer who shall forward the same to the finance department for consideration of payment on fortnightly basis. 7. TOOLS AND SPARE PARTS :- No tools, spare parts and excessive P. O. L. other than the stipulated quantity shall be supplied by OMDC. For any materials supplied by OMDC, full cost of the same (including tax) plus 17.5% of the cost as usual charges towards storage, supervision and transport etc. shall be realized from the contractor(s). 8. TAX DEDUCTED AT SOURCE :- Income Tax and other taxes as applicable shall be deducted at the rate prescribed in the Income Tax Act and or other Acts from the gross value of each bills. 9. OTHER CONDITIONS : - I)For any materials supplied, services rendered by the company which are not expressly specified to be provided free of cost of the terms of Tender by the company, full cost of the same (including tax) plus 17.5% of the cost as usual charges towards storage, supervision, transport etc. is to be realized from the contractor(s) bills or whatsoever. ii) All Tippers / Dumpers engaged for this work must be duly registered and fully insured against third party risk and must have fitness certificate, Road permit, Tax Token etc. issued by road transport authorities of Orissa as required. The contractor shall be liable for all compensation that may arise for any accident, death, and injury occasioned by or during the operation of the job. iii) No part of the contract shall be sublet without written permission of the Dy. General Manager (I/C) of the company or transfer is made by Power of Attorney authorizing others to receive payment on the contractors’ behalf. iv) With regard to the execution of this work, the contractor will abide by the direction of the concerned officer In charge i.e. (crusher in charge, SIP in charge & Mines Manager of Thakurani). v) No escalation in rate during the tenure of contract on any account shall be entertained. vi) The contractor indemnified the company in full for any risk / thing to be done by the contractor which arises on account of his default and / or any un-fulfilment of his obligations in respect of which all costs and expenses are to be incurred by the company and such cost and expenses including interest if any are recoverable from the contractor. vii) In the event of contractors’ failure to fulfil the contract terms for execution of work therein, the company reserves the right to terminate the contract by giving 90 days notice and to have the contractual obligations carried out by alternative arrangements and consequential loss suffered thereby shall be borne by the contractor. viii) In the event of discontinuity / closure of his establishment connected with the work under tender, before expiry of the contract period, the contractor shall give at least 90 days notice in writing to the company and to the appropriate Government, in default of which losses suffered by the company on account, shall be borne by the contractor and his security deposit shall stand forfeited. ix) If the performance in whole or part of any term / obligation under the contract is prevented or delayed by any such eventuality for a period of 7 days , the contract may be terminated at the discretion of the company. x) The company reserves the right to accept or reject any or all tenders or distribute the work amongst different Tenderers without assigning any reason thereof. xi) The company reserves the right to make any modification / alternation in the conditions as mentioned in the tender schedule while signing the agreement with the successful bidder / bidders. 10. ARBRITRATION :- Any dispute or difference under or arising out of or in respect of the Agreement / Accepted Tender may be referred to the sole Arbitration of a person appointed by the Chairman cum Managing Director , The Orissa Minerals Development Company Limited, FD – 350, SECTOR – III, SALT LAKE , Kolkata – 700 091 and his decision in the matter will be final and binding on the contractor and the company. The arbitration shall be carried out as per Arbitration Act, 1996 and Rules made there under as amended from time to time. PART-I TECHNO COMMERCIAL BID 1. NAME OF THE BIDDER 2. ADDRESS OF THE REGISTED OFFICE & BRANCH OFFICE, PHONE NO. FAX NO. ETC. 3. STATUS OF THE BIDDER (OWNERSHIP/PARTNERSHIP COMPANY-PRIVATE LIMITED OR PUBLIC LIMITED*) (*SHARE CAPITAL TO BE INDICATED) 4. PAST EXPERIENCE FOR LAST 5 YEARS (DOCUMENTTARY EVIDENCE TO BE ATTACHED) SL.NO NAME OF THE ORGANISATION JOB DESCRIPTION VALUE OF THE JOB W.O.NO. & DATE TIME SCHEDULE AS PER ORDER TIME COMPLETION ACTUAL STATUS% OF JOB COMPLETION I II III IV V VI 5 Particulars of Tippers/Dumpers Sl. No. Regd. No. Make Model Engine No Capacity Name of the Owner --------------------------------------------------------------------------------------------------------------------------- I. II. III. IV. V. VI VII. Contd…(p)-2 Page (2) 6. FOR PARTERNISHIP / PROPRIETOR FIRM /LIMITED COMPANIES. a). * PARTNERSHIP DEED TO BE ENCLOSED b). * MEMORANDUM AND ARTICLES OF ASSOCIATION TO BE ENCLOSED. WHICHEVER IS APPLICABLE 7. NAME OF THE BANKER WITH BRANCH ( A SOLVENCY CERTIFICATE TO BE ATTACED FROM THE BANKER) 8. EARNEST MONEY DEPOSIT a). DRAFT NO. DRAWN FROM b). DATE c). AMOUNT d). PAYABLE e). PAYABLE AT 9. XEROX COPIES OF CURRENT SALES TAX CLEARANCE CERTFICATE & INCOME TAX PAN NO TO BE ENCLOSED. 10. PERFORMANCE LETTER FROM PREVIOUS ORAGANISATION IF ANY: 11. WHETHER THE BIDDER HAS RELATIONSHIP WITH ANY OF COMPANY’S DIRECTORS. IF YES PLEASE INDICATE THE RELATIONSHIP 12. ANY OTHER DOCUMENTS NECESSARY FOR TAKING UP THIS TYPE OF JOB. 13. WHETHER VISITED THE SITE AND GOT FULLY ACQUAINTED WITH. a) SPECIFIED WORKING AREAS (RLY.SIDING, CRUSHER PLOT, SIP ETC) b) OTHER RELEVANT LOCAL CONDITIONS. 14. LIST OF DEVIATION FROM TENDER SPECIFICATION (IF ANY) CERTIFICATE TO BE GIVEN BY THE TENDERER. Certified that above mentioned particulars are correct and true to the best of my/our knowledge. In case any statement made above is found not correct my/our tender may be rejected by the company I/We also certify that I/We have visited the site and got acquainted with local conditions. My/Our price bid is based on the basis of our full understanding about the job. I/We also authorize the company to forfeit my earnest money in case I/We fail to take up the job if my/our tender is accepted SIGNATURE OF THE TENDERER WITH SEAL PART-II (PRICE BID) Tender Notice No. OMD/28/2008-09 Dated 06.06.2008. DESCRIPTION OF WORK Hiring of 04 no Tippers/dumpers for Thakurani crusher feeding, ore & fines shifting from crusher plant, shifting of CLO from crusher plant to SIP and removal of spillage at SIP. ALL INCLUSIVE RATE (Rs.)/DUMPER PER DAY. Rs. In (Figure) Rupees in (Words) I/ We Confirm that the above mentioned all inclusive rates for the work as described above shall be kept firm during the tenure of the tender i.e. 1(one) year with effect from 01-07-2008 in accordance with the various provisions of the tender documents. SIGNATURE OF THE TENDERER WITH SEAL Bid Document : Document Not available Tech. Document : Document Not available Sector : Mines & Minerals State : West Bengal For further Information Contact: Name : Shri P.K. Bal E-Mail : birdgroup@vsnl.net Phone Office : 23373584,23213983 Fax : 033-23213874 | 
