Description F. No. 1(2)/2007/PD
GOVERNMENT OF INDIA
DEPARTMENT OF INFORMATION TECHNOLOGY
NATIONAL INFORMATICS CENTRE
(PUBLICATION DIVISION)
A-BLOCK CGO COMPLEX, LODHI ROAD,
NEW DELHI-110 003
Dated : 22-1-2007
Tender Reference No. NIC/PD/2007/01
Subject: Limited Tender for Printing of Office Stationery Letterheads
Envelopes, Registers etc. due on 12-02-2007 at 1300 Hrs to be
opened the same day at 1500 Hrs.
Sir,
The undersigned is directed to invite quotations, for and on behalf of the
president of India from Printing of Office Stationery Letterheads, Envelopes, Registers
etc. The bids should be valid for atleast ninety days after the tender opening. After
finalisation of tender the selected vendor(s) should hold prices for a period of one year,
which may be renewed on yearly basis at the discretion of NIC.
The tender will be received upto 1300 hrs. on 12-02-2007, which will be opened
at 1500 hrs on 12-02-2007. in the event of specified date for tender opening being or is
declared as a closed holiday for government Offices then the tender will be opened on
the following working day at the same time.
Terms and Conditions of Tender, details of EMD and all other conditions are as
per attached Proforma A, Proforma B-1, B-2.
Sl.
No. Particular Details
1 Earnest Money Deposit Rs.5000/- (Rs. Five Thousand only)
2 Last Date of Submission of bids 12-2-2007 (upto 1300 Hrs)
3 Date of opening of Technical bids 12-2-2007 (at 1500 Hrs)
(A.K.Aggarwal)
Sr.Publication Officer
? 24305694, 24362848
To
All Vendors as per list.
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Terms and Conditions for participation in the Tender for Printing of Office
Stationery Letterheads Envelopes,Registers etc.
1.0 Eligibility Criteria
1.1 The agency must have two years of experience with a turnover of Rupees Ten
Lakhs rupees per year in each of the last two financial year’s viz. 2004-05 &
2005-06.
1.2 Please give the Registration number of your firm, CST No. Sales/Service Tax No.
alloted by the Sales /Service Tax authorities, in your bid.
1.3 The Vendor should have complete inhouse facility of Screen printing,
composing and binding etc..
1.4 Attach document in support of the above clauses failing which bid is liable
to be rejected.
2.0 Earnest Money Deposit (EMD)
2.1 Earnest money deposit of Rs. 5000/- (Rupees Five Thousand only) in the form of
Demand Draft/Pay Order from a Nationalised or Scheduled bank in favour of
“National Informatics Centre” payable at New Delhi is to submitted along with the
tender.
2.2 If claiming exemption from submission of Earnest Money Deposit (EMD) the
agency should be registered with the National Small Industries Corporation
(NSIC) for the tendered item. The registration certificate should be enclosed.
3.0 Bid Submission
3.1 Bid documents must be submitted at the address given below, before 1300 Hrs
of 12-02-2007 (“Submission Deadline”). The Technical Bids will be opened on
the same day at 1500 Hrs at the address given below in the presence of the
Bidders’ representatives who wish to attend. Date and time of opening of
Commercial Bid will be intimated to the technically Qualified Bidders.
Senior Publication Officer
Publication Division
NATIONAL INFORMATICS CENTRE
6th Floor, A-Block, CGO Complex
Lodhi Road, New Delhi – 110003
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3.2 The validity period of the proposal should be for 90 days from the date of
submission. In the event of expiry of validity period due to unforeseen
circumstances, the period will be extended with mutual consent and without any
variation of cost estimates.
3.3 If claiming exemption from submission of Earnest Money Deposit (EMD) the
agency should be registered with the National Small Industries Corporation
(NSIC) for the tendered item.
3.4 The bid is to be submitted in three envelopes as follows:
EN-01 - Sealed and superscripted “EMD and Eligibility Criterion - NIC tender NIC
Limited tender No.NIC/PD/2007/01 for Office Stationery, Letterheads,
Envelopes, Register etc, due on 12-02-2007. This envelop must contain
the following:
(1) Draft for the EMD of Rs.5,000/- (Rs. Five Thousand only) from a
Nationalised or Scheduled bank favouring NIC payable at New Delhi or
the valid NSIC certificate enabling exemption from submission of EMD.
(2) Documents required as per eligibility criterion.
EN-02 – Sealed and superscripted “Proforma-A and compliances as per the
technical Details as per Proforma-A NIC Limited tender No.
NIC/PD/2007/01 for printing of Office Stationery, Letterheads, Envelopes,
Registers etc. due on: 12-02-2007”. This envelop contains Technical bids.
In case this envelope doesn’t contain the Technical Details or contains
Financial Details along with the details, the bid will be rejected.
EN-03 – Sealed and superscripted “Financial Details – NIC Limited tender
No.NIC/PD/2007/01 for printing of Office Stationery, Letterheads,
Envelopes, Registers etc. due on: 12-02-2007
Financial bid as per format given at Proforma B-1, Proforma B-2 shall be
submitted in this envelope.
EN-04 – All the three envelopes should be placed in this envelope. It should be
sealed and superscripted and addressed to–
“NIC Limited tender No. NIC/PD/2007/01 due on 12-02-2007”
The Senior Publication Officer
Publication Division
NATIONAL INFORMATICS CENTRE
6th Floor, A-Block, CGO Complex
Lodi Road, New Delhi – 110003
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3.5 Last date for bid submission
3.5.1 The bids must reach the Senior Publication Officer, Publication Division, National
Informatics Centre, 6th Floor, A-Block, CGO Complex, Lodi Road, New Delhi –
110003, complete in all respects latest by 12-02-2007 (1300 Hrs). No tender will
be accepted beyond the above mentioned date & time.
3.6 Bid Validity
All the bids must be valid for a period of 90 days from the date of tender opening
for placing the initial order. However, the rates should be valid for initial period of
One year. No request will be considered for price revision during this period. If
necessary, NIC shall seek extension in the bid validity period beyond 120 days.
The bidders, not agreeing for such extensions will be allowed to withdraw their
bids without forfeiture of their EMD.
4.0 Opening of Bids
4.1 The tender bids will be opened in the presence of representatives of bidders
on 12-02-2007 (1500 Hrs) at NIC, New Delhi. Only one representative per
bidder shall be permitted to attend.
4.2 The sealed cover EN-01 containing EMD and eligibility criterion will be opened
in the first instance in the presence of bidder’s representatives. In case EMD and
all the documents required establishing the eligibility criteria are furnished, EN-02
containing Technical Details shall be opened at the same time. The Technical
bids will then be passed on to the duly constituted Technical Evaluation
Committee (TEC).
4.3 The envelope EN-03 containing Financial details – Proforma B-1, Proforma B-2 of
only technically qualified bidders, shall be opened in the presence of bidders
representatives (only one per bidder) on a date and time duly notified by NIC.
The rates quoted by various bidders shall be read out and the bids shall be
passed on to a duly constituted Financial Evaluation Committee (FEC) for
evaluation. EMD of unsuccessful bidders shall be returned at this stage without
any interest.
5.0 Evaluation of bids
5.1 When deemed necessary, NIC may seek clarifications on any aspect of their
bid from the agency. However, that would not entitle the agency to change or
cause any change in the substance of the tender submitted or price quoted. This
would also not mean that their quote has been accepted.
5.2 NIC may waive any minor informality or non-conformity or irregularity in a bid,
provided such waiver does not prejudice or affect the relative ranking of any
other agency.
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5.3 NIC shall however not bind itself to accept the lowest and/or any bid and
reserves the right to accept and/or reject any bid, wholly or in part.
5.4 Quoating incredibly low value of items/services with a view to subverting the
tender process shall be rejected straightaway and EMD of such vendor will be
forfeited.
6.0 Selection Criteria
6.1 A duly constituted Technical Evaluation committee (TEC) will shortlist the
technical bids on the basis of the technical specifications, list of major customers,
details of vendor`s registration (ROC,ISO etc.)
6.2 The bidders should satisfy the requirements as per the technical specification as
in Proforma-A.
6.3 There will be no negotiations regarding the Financial/Commercial Bids. However,
if NIC considers necessary, revised Financial/Commercial bids can be called
from Technically Short-listed bidders, before opening the original
financial/commercial bids. In that case, the revised bids should not be higher
than the original bids. Otherwise the financial bid of the bidder shall be rejected
for further processing and EMD forfeited. If single vendor is found to be suitable
after TEC, there will be price negotiation with the vendor.
6.4 The commercial/financial bids of the bidders short-listed from the technical bids
after demonstration/testing (only technically qualified bidders) will be opened in
the presence of their representatives on a specified date and time. The
commercial/financial bids will be evaluated by duly constituted
Financial/commercial Bids Evaluation Committee (FEC).
6.5 The vendor who has quoted the lowest price for the Grand Total of
Proforma B-1 from Sl. No. 1 to 5 (including sub-items) will be selected as
LQ-1 subject to condition that the vendor has quoted for all the items in
Proforma B-2 for items 1 to 5 (including sub items). LQ-1 vendor has to
match the lowest rates quoted by other responsive vendors for Proforma
B-1 and Proforma B-2. If the LQ-1 vendor do not accept the lowest price
quoted by other responsive vendors his bid will be rejected and the EMD of
the vendor will be forfeited.
6.6 Selected bidders shall be required to give Security Deposit equivalent to 10% of
the value of the purchase/ job order in the form of Bank Guarntee(BG) drawn in
the name of “National Informatics Centre, Govt. of India, A-Block, CGO Complex,
New Delhi-3” valid for a period of one year alongwith an acceptance letter for
each purchase/job order placed. Security Deposit (s) will be refunded on
satisfactory execution of the purchase/job order and completion of the
empanelment period.
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7.0 Technical Specifications
7.1 The vendor quoting for this tender should have complete inhouse facility of
computers for composing, screen printing, and binding etc. as required in
the job Items and as per the eligibility criteria defined in this tender
document.
8.0 Delivery and Payment terms
8.1 Time is essence of the contract and all material delivery to be made within 30
days of the date of placement of order.
8.2 The delivery of the printed material should be made as per strict delivery
schedule, failing which a penalty @ 1% per week will be imposed subject to
maximum 2 weeks. Thereafter NIC holds the option for cancellation of the
contract after forefeiture of the Security Deposit and Risk Clause would be
invoked. In addition the vendor shall also be liable to pay to NIC a cancellation
charge of 8.5% of total value of the contract.
8.3 Payment shall ordinarily be made within 30 days on receipt of the goods
alongwith pre-receipted bills in quadruplicate, as well as on acceptance of the
item, by respective Divisions of NIC.
8.4 Payments shall be subject to deductions of any amount for which the Agency is
liable under the agreement against this contract. Further, all payments shall be
made subjects to deduction of TDS (Tax deduction at Source) as per the income-
Tax Act and any other taxes.
8.5 NIC reserve the right for discontinuance of the work if the ordered jobs are found
unsatisfactory or inferior in quality at any stage of supply. In the event of work
found unsatisfactory or inferior in quality, the contract will be liable to be
cancelled and the Security Deposit will be forefeited in full. NIC will get the job
done from alternate sources at the cost and risk of the vendor to be met from his
Security Deposit and pending bills or putting claim to the vendor.
9.0 General Terms and Condtions & Miscellaneous
9.1 Bidders are advised to study the Bid Document carefully. Submission of the Bid
shall be deemed to have been done after careful study and examination of all
instructions, eligibility norms, terms and requirement specifications in the tender
document with full understanding of its implications. Bids not complying with all
the given clauses in this tender document are liable to be rejected. Failure to
furnish all information required in the tender Document or submission of a bid not
substantially responsive to the tender document in all respects will be at the
bidder’s risk and may result in the rejection of the bid.
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9.2 Bids shall be received at NIC at the address, date and time as specified above.
In the event of the specified date for the receipt of Bids being declared a holiday
for NIC, the Bids will be received up-to the indicated time on the next working
day. Any bid received by NIC after the last date for receipt of bids prescribed by
NIC, pursuant to above Clause, will be declared late and will not be accepted and
/or returned unopened to the bidder.
9.3 The offers submitted by fax/Email or any manner other than specified above shall
not be considered. No correspondence will be entertained on this matter.
9.4 At any time prior to the last date for receipt of bids, NIC, may, for any reason,
whether at its own initiative or in response to a clarification requested by a
prospective agency, modify the Tender Document by an amendment. In order to
give prospective agencies reasonable time to take the amendment into account
in preparing their bids, NIC may, at its discretion, extend the last date for the
receipt of bids. No bid may be modified subsequent to the last date for receipt of
bids. No bid may be withdrawn in the interval between the last date for receipt of
bids and the expiry of the bid validity period specified by the agency in the bid.
Withdrawal of a bid during this interval may result in forfeiture of Agency’s EMD.
9.5 The agencies shall bear all costs associated with the preparation and submission
of their bids. NIC will, in no case, be responsible or liable for those costs,
regardless of the outcome of the tendering process.
9.6 Alterations if any in the tender should be attested properly by the Agency, failing
which the tender is liable to be rejected.
9.7 Printed terms and conditions of the bidders will not be considered as forming part
of their bid. In case terms and conditions of the contract applicable to the
Invitation of bid are not acceptable to any bidder, they should clearly specify the
deviations in their bids.
9.8 Any effort by an agency to influence NIC's bid evaluation, bid comparison or
contract award decisions may result in the rejection of the agency's bid and
forfeiture of the agency's EMD.
10.0 Terms of Delivery
10.1 The rate should be quoted for accomplishing the specific requirements /
specifications and also to provide services. The rate should be applicable for
delivery, and services at the specified site.
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11.0 Quality Assurance
11.1 Quality of the Printing and binding should be of high standard if the copies found
defective or of inferior quality with respect to paper/card/impressions/binding, the
entire material is liable to be rejected at vendor’s cost and risk.
12.0 NIC Reserves the Right
12.1 To modify and amend any of the above stipulated conditions/criterion depending
upon project priorities vis-à-vis urgent commitments.
12.2 To accept or reject any tender without assigning any reason. NIC also reserves
the right to cancel the tender without assigning any reason, if no party is found
suitable as per the requirements.
13.0 Indemnity
13.1 In case vendor defaults on any of the tender conditions, their EMD / Security
money will be forfeited and goods will be purchase at the risk and cost of the
vendor form alternate sources.
14.0 Force Majeure
14.1 Force majeure clause shall mean and be limited to the following in the
execution of the contract / purchase orders placed by NIC:-
* War / hostilities.
* Riot or Civil commotion.
* Earthquake, flood, tempest, lightning or other natural physical disaster.
* Restriction imposed by the Government or other statutory bodies, which is
beyond the control of the agencies, which prevent or delay the execution of the
order by the agency.
14.2 The agency shall advise NIC in writing, duly certified by the local Chamber of
Commerce, the beginning and the end of the above causes of delay, within
seven days of the occurrence and cessation of the force majeure conditions. In
the event of a delay lasting for more than one month, if arising out of clauses of
force majeure, NIC reserve the right to cancel the order without any obligation to
compensate the agency in any manner for what so ever reason.
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15.0 Arbitration
NIC and the agency shall make every effort to resolve amicably, by direct
negotiation, any disagreement or dispute arising between them under or in
connection with the work order. If any dispute shall arise between parties on
aspects not covered by this agreement, or the construction or operation thereof,
or the rights, duties or liabilities under these except as to any matters the
decision of which is specially provided for by the general or the special
conditions, such dispute shall be referred to two arbitrators, one to be appointed
by each party and the said arbitrators shall appoint an umpire in writing before
entering on the reference and the award of the arbitration or umpire, as the case
may be, shall be final and binding on both the parties. The arbitrators or the
umpire as the case may be, with the consent of parties, may modify the time
frame for making and publishing the award. Such arbitration shall be governed in
all respects by the provision of the Indian Arbitration Act, 1940 or later and the
rules there under and any statutory modification or reenactment, thereof. The
arbitration proceedings shall be held in New Delhi, India.
16.0 Applicable Law
The work order shall be governed by the laws and procedures established by
Govt. of India, within the framework of applicable legislation and enactment made
from time to time concerning such commercial dealings/processing.
(A.K. Aggarwal)
Senior Publication Officer
? 24362848, 24305694
PROFORMA A
(TECHNICAL BID)
PROFORMA FOR SUBMISSION OF TECHNICAL BIDS FOR PRINTING OF OFFICE STATIONERY,
LETTERHEADS, ENVELOPES, REGISTERS ETC.
1. Company’s Name :
2. Registration No. :
3. Sales Service Tax No. :
4. Address with Fax and e-mail :. :
5. Details of computers for composing the
Matter for Stationery Items :
6. Paper samples for the quoted Items as per
ANNEXURE B of Financial Bids :
7. Number of Employees :
8. Annual turnover as per the Income
Tax returns of last two Financial Years
2004-2005 and 2005-2006 :
9. List of major clients specially Govt.
clients alongwith sample of some
completed work :
Certified that above particulars are factual and true.
Authorised Signatory with Company’s
Rubber seal
PROFORMA B-1
(FINANCIAL BIDS)
Rates for Printing of Office Stationery Letters Heads, Envelops, Registers etc.
Sl.
No.
Items Unit Rates
(Rs.)
VAT/ST
%
Total
Printing of Letter Heads and Composing in
Bilingual matter with Govt Emblem in A4 Size
(210 MM x 297 MM)
(a) Letter Head Pad of 100 sheets on
Sunshine 95 GSM in Single Colour
Per Pad
(b) ----------do----------additional colour printing Per Pad
(c) Letter Head Pad of 100 sheets on
Executive Bond 21 lb in Single colour
Per Pad
(d) ----------do----------additional colour printing Per Pad
(e) Letter Head Pad of 100 sheets on
Executive Bond 21 lb in Single colour
Per Pad
1.
(f) ----------do----------additional colour printing Per Pad
Printing of Certificates with composing in
Bilingual matter with screen printing with
Govt. Emblem etc. in Single Colour
(a) Certificates (Size 8.5” x 11”) Single Side on
Imported Ivory Card 300 GSM
Per 100
2.
(b) Certificates (Size 8.5” x 11”) Both Sides on
Imported Ivory Card 300 GSM
Per 100
Printing of Entry Pass Books containing 400
sheets with 1st, 2nd and 3rd copy on colour
printing paper and 4rd copy on white J.K.
Maplitho paper with composing in Bilingual
matter with numbering on all the pages,
sewing and gutta on top and bottom with
perforation of 1st, 2nd and 3rd copy
3.
(a) Book of 400 Sheets (Size 7” x 8.5”) as
above
Per Book
Printing of Registers and composing in
bilingual matter with ruling, Numbering and
rexine bound on Sunshine Superprint Paper
95 GSM
(a) Register of 100 sheets in Size 8.5” x 13.5”
Per Register
4.
(b) Register of 100 sheets in Size 13.5” x 17” Per Register
Printing of Registers and composing in
bilingual matter with ruling, Numbering and
rexine bound on Sunbeam Ledger Paper 100
GSM
(a) Register of 100 sheets in Size 8.5” x 13.5” Per Register
(b) Register of 100 sheets in Size 13.5” x 17” Per Register
5.
Grand Total (Items 1 to 5)
Contd….2
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PROFORMA B -2
(FINANCIAL BIDS)
Rates for Printing of Office Stationery Letters Heads, Envelops, Registers etc.
Sl.
No
Items Unit Rates
(Rs.)
VAT/ST
%
Total
Printing of File covers with composing in Bilingual
matter (Ist and 2nd page) with eyelit and cloth patti
inside the center fold and flap
1.
File covers of Open Size 14” x 22” (folded 10”x14” with
flap of 2”) on Pulp Board 22”x28”/31kgs
Per 1000
Printing of Envelops with Composing in Bilingual
matter
(a) Plain Envelops (Size 4.5” x 10”) on Sunshine
Superprint (95 GSM) in Single colour
Per 1000
(b) Window Envelops (Size 4.5” x 10”) on Sunshine
Superprint (95 GSM) in Single Colour
Per 1000
(c) Plain Envelops (Size 5” x 1 1”) on Sunshine
Superprint (95 GSM) in Single colour
Per 1000
2.
(d) Window Envelops (Size 5” x 11”) on Sunshine
Superprint (95 GSM) in Single Colour
Per 1000
Printing of Yellow Envelops with Composing in
Bilingual matter with pasting of white jali (gauze
patti) inside the envelope
(a) Envelope Size 10”x12” Per 1000
3.
(b) Envelope Size 12”x15” Per 1000
Printing of Invitation Cards with composing in
Bilingual matter on Imported Ivory Card 400 GSM
with Screen Printing and good quality plain
envelopes
(a) Cards on Imported Ivory 400GSM with good quality
plain envelopes in Size 5” x 8” Single side in Single
Colour
Per 100
4.
(b) Cards on Imported Ivory 400 GSM with good quality
plain envelopes in Size 5” x 8” Both side in Single
Colour
Per 100
Printing with composing the matter of Stickers with
gumming on good quality paper
5.
Sticker duly gummed and cut as per size on good
quality paper
Per Sq inch
Per sticker
Printing of Visiting Cards with composing and
Screen printing of matter and embossing of
emblem in gold
(a) Visiting Cards in English on Handmade Paper in
Single colour
Per 100
(b) ---------------do---------------in Double colour Per 100
(c) Visiting Cards English (Front) and Hindi (back) in
Single colour
Per 100
6.
(d) --------------do--------------in Double colour Per 100
(PLEASE ATTATCH PAPER SAMPLES OF THE ITEMS ASKED IN THE PROFORMA
B-1and B-2 |
