Description Proposed Airconditioning Works at Regional Office of SBBJ, at Bhilwara Head Office, Tilak Marg, C-Scheme, Jaipur-302005 (Raj) TENDER DOCUMENT PROPOSED AIRCONDITIONING WORKS AT REGIONAL OFFICE OF SBBJ, AT BHILWARA Last Date Of Submission Of Sealed Tender Up To 1500 Hours On 07.07.2010 EMD & COST TENDER DOCUMENT SHOULD BE SUBMITTED IN SEPEARTE SEALED ENVELOPE SUPERSCRIBING THE NAME OF THE WORK. ::TENDER DATA:: SBBJ’S APPROVED PANEL AIRCONDITIONING CONTRACTORS, OF RESPECTIVE COST CATEGORY ARE ONLY ELIGIBLE FOR PARTICIPATING IN THIS TENDERING PROCESS. Details of Work to be done : Proposed Airconditioning works at Reigional Office of SBBJ, at Bhilwara. Form Of Contract : Item wise rate. Earnest Money Deposit (EMD) : Rs. 4000/- (Rupees Four Thousand only) in the form of Demand Draft in favor of State Bank Of Bikaner And Jaipur payable at Udaipur (EMD SHOULD BE SUBMITTED IN SEPARATE SEALED ENVELOPE SUPERSCRIBING THE NAME OF WORK). Validity Period of Contract : 180 Days Last Date of submission of Sealed Tender : 07.07.2010 up to 1500 Hrs. Date of Opening of Tender : 07.07.2010 at 1600 Hrs. Period Of Completion : 15. (Fifteen) Days, in coordination with other contractors. Defects Liability Period : 12 (Twelve) Months from the date of virtual completion. Agreed Liquidated Damages : a) 1.0% of the contract value for the first week. b) 2.0% of the contract value for the subsequent week(s) Subject to maximum of 10% of the contract value. Estimated cost of work : Rs 4.27 lacs Cost of Tender Document : Rs. 250./-(Rupees Two Hundred and Fifty only) through demand draft/Bankers cheque favouring SBBJ payable at Udaipur (Non-refundable). Detailed tender documents can also be downloaded from the Bank’s website http://www.sbbjbank.com OR the website hosted by the NIC i.e. http://www.tenders.gov.in. While submitting a tender crossed demand draft of the tender cost, as already mentioned (nonrefundable) to be enclosed against the cost of tender document payable at Udaipur and drawn in favour of Deputy General Manager (ZO, Udaipur), SBBJ. LETTER FROM CONTRACTOR TO THE DGM (ZO, Udaipur) TO. THE DEPUTY GENERAL MANAGER STATE BANK OF BIKANER & JAIPUR ZONAL OFFICE, UDAIPUR . Dear Sir, PROPOSED AIRCONDITIONING WORKS AT SBBJ REGIONAL OFFICE, AT BHILWARA. Having examined the specifications, conditions of the tender, form of item rate, contract, schedule of quantities relating to the above work and having visited and examined the site of the proposed works having acquired the requisite information relating to thereto as affecting the tender invited by you on behalf of the State Bank Of Bikaner & Jaipur (SBBJ). I/We, the undersigned hereby offer to execute the above proposed works on item rate basis in strict accordance with the contract conditions and specifications for the sum of Rs………………./- (Rupees ……………………………………………………………………………………….only) or such other sums any be ascertain in the accordance with the said contract. 2. I/We, undertake to complete and deliver the whole of the works within a stipulated period as specified in the contract conditions. I/We, shall be under obligation to pay the sum as stated in the conditions of the contract for every day that the works shall remain incomplete, damages, as compensation subject to the conditions of the contract relating to an extension of time. 3. I/We, enclose herewith my/our tender with Earnest Money of the amount as mentioned already in tender data, in the form of demand draft in favour of State Bank Of Bikaner & Jaipur payable at Udaipur. I/We, hereby agree that this sum shall be forfeited by the SBBJ in the event of my/our tender being accepted and I/We fail to execute the contract when called upon to do so. 4. In the event of the tender being accepted: I/We, agree for retaining the EMD amount as a part of the security deposit. Further, I/We agree that 8% of the gross amount of each interim bills shall be deducted and accumulated till the sum along with the sum already deposited as EMD equals the total security deposit as per clause of the conditions of the contract. Yours faithfully, SIGNATURE OF THE CONTRACTOR (With official seal) GENERAL RULES AND INSTRUCTIONS FOR THE GUIDANCE OF TENDERERS PROPOSED AIR CONDITIONING WORKS AT REGIONAL OFFICE, BHILWARA 1. Tenders are hereby invited on behalf of the State Bank of Bikaner & Jaipur (herein after called as SBBJ) FROM SBBJ’s APPROVED PANEL AIRCONDITIOINIG CONTRACTORS IN RESPECTIVE COST CATEGORY ONLY for the above proposed work. 2. Sealed tenders should be submitted to the Deputy General Manager, State Bank Of Bikaner & Jaipur, Zonal Office, 1-E, Machla Magra, Patel Circle, Udaipur. and superscribed with name of work so as to reach him not later than 07.07.2010 up to 1500 Hrs. OR The sealed tenders may be dropped in the TENDER BOX kept in the Zonal Office, State Bank of Bikaner & Jaipur, 1-E, MACHLA MAGRA, PATEL CIRCLE, UDAIPUR. 3. The tenderer shall deposit with SBBJ, demand draft of Earnest Money as already mentioned, which amount shall be forfeited in the event of refusal or delay in signing the contract within seven days (or within a day in case for some urgent works) from the date of issue of acceptance letter for tender. The EMD of unsuccessful tenderers will be returned without any interest, after a decision is taken regarding the award of the contract. The earnest money of the successful tenderer shall be adjusted towards security deposit. A Tender Not Accompanied With The Requisite Earnest Money In Demand Draft Shall Stand Rejected. 4. The EMD should be submitted in separate sealed envelope superscribing the name of work. 5. THE TENDERER SHALL NOT MAKE ANY CORRECTIONS/ALTERATIONS /ADDITIONS/OMISSIONS ON THESE DOCUMENTS. CONDITIONAL TENDERS WILL NOT BE ACCPETED. 6. The tenderer must obtain for himself on his own responsibility and at his own expenses all the information’s which may be necessary for the purpose of filling this tender and for entering into a contract for the execution of the same and must examine the drawings and inspect the site of the work and acquaint himself with local conditions and matters pertaining thereto, nature and requirements of the works facilities of transport condition, access and storage of material. THE WORK MAY HAVE TO BE EXECUTED AFTER OFFICE HOURS I.E. AFTER 7.00 PM TO 7.00 AM NEXT DAY, SUNDAYS AND HOLIDAYS. The tenderer shall provide in their tender for cost of carriage, freight and other charges as also for any special difficulties and including police restriction for transport etc. for proper execution of the works as indicated in the drawings. The successful tenderer will not be entitled to any claim of compensation for difficulties faced or losses incurred on account of any site condition which existed before the commencement of the work or which in the opinion of the Bank might have deemed to have reasonably been inferred to be so existing before commencement of work. 7. The contractor should quote the rates in figures as well as in words. The amount for each item should be worked out and the requisite totals given. 8. All rates shall be quoted on the proper form of the tender alone. 9. Special care should be taken to write the rates in figures as well as in words and the amounts in figures only, in such way that interpolation is not possible. The total amount should be written both in figures and in words. In case of figures, the words “Rs.” should be written before the figure of rupees and words “P” after the decimal figures, e.g. Rs. 2.15P. and in case of words, the “Rupees” should precede and the word “paise” should be written at the end, unless the rate is in whole rupees and followed by the words “only”, it should invariably be up to two decimal places. While quoting the rate in schedule of quantities, the word “only” should be written closely following the amount and it should not be written in the next line. 10. The acceptance of a tender will rest with the STATE BANK OF BIKANER AND JAIPUR which does not bind itself to accept the lowest tender, and reserves to itself the authority to reject any or all of the tenders received without the assignment of a reason. All tenders in which any of the prescribed conditions are not fulfilled or are incomplete in any respect are liable to be rejected. The Bank reserves the right to accept the tender in full or in part and the tenderer shall have no claim for revision of rates or other condition if his tender is accepted in parts. 11. Each of the tender documents/components is required to be signed by the person or persons submitting the tender in token of his having acquainted himself with all the conditions/ specifications as may be laid down. Any tender with any such document / paper not signed or with details marked as applied for shall be out rightly rejected. It will be obligatory on the part of tenderer to tender and sign and tender documents for all the component parts and that, after the work is awarded, he will have to enter into an agreement for each component with the competent authority in the Bank. CONDITIONAL TENDERS SHALL BE REJECTED. If any of the documents are missing or unsigned the tender shall be considered as invalid also rates not filled up in any item or marked as actual plus percentages shall make the tender as invalid and shall be rejected. 12. Any additions/alterations made while filling the tender must be attested by initials of the tenderer. Over writing of figures is not permitted. Failure to comply with either of these conditions will render the tender void. No advice or any change in rates or conditions after submission of the tender will be entertained. 13. Initial security deposit: The Amount of Initial Security Deposit shall be 2% of the accepted value of the tender including the Earnest Money Deposit. 14. Security deposit equivalent to 8% of the gross value of each interim bill shall be deducted. 50% of the security deposit shall be returned with the final bill payment and balance 50% after expiry of defect liability period of 12 months from the date of virtual completion as certified by the architect (if appointed by the bank for the project)/Bank’s Civil Engineer. Earnest Money Deposit would be adjusted with the security deposit in the final bill. Rates quoted are inclusive of all taxes, levies, duties and other charges such as freight, insurance, octroi, loading/unloading, moving the position in site etc. for complete item. However, the service tax may be quoted separately as applicable. 15. Within seven working days of the receipt of intimation from SBBJ of the acceptance of his/their tender, the successful tenderer shall be bound to implement the contract by signing an agreement in accordance with the terms and conditions of the contract, but the work order or the written acceptance by SBBJ of a tender will constitute a binding agreement between SBBJ and the contractors so tendering whether such a formal contract is or not subsequently entered into. 16. All compensation or other sums of money payable by the contractor to SBBJ under the terms of this contract may be deducted from the security deposit or from any other sum that may be or may become due to the contractor on any account whatsoever and in the event of the security deposit being reduced by reason of such deductions the contractor shall within 7 days of being asked to do so make good in cash or cheque any sum or sums which may have been deducted from his security deposit. 17. In case where the same item of work is mentioned at more than one place in the schedule of quantities the lowest of the rates quoted by the contractor shall be taken into account for payment of the item. 18. The work should be completed within stipulated time from the date of the work order issued to the contractor to commence the work or from the date of taken over the possession of the site for commencement of work. If the contractor fails to complete the work by the scheduled date of completion or within any sanctioned extended time limit he will have to pay damages as stipulated for the period that the work remains incomplete. THE SAMPLES OF ALL THE MATERIALS, APPROVED COLORS/SHADES SHALL BE GOT APPROVED FROM BANK’S ENGINEER BEFORE PROCEEDING FURTHER. The drawings contain sketches showing salient features, details at the various scale indicating extent of work and specifications to be followed. These can be modified by SBBJ from time to time in accordance with technical requirements at the site. 19. Any damage done to the property of SBBJ during execution of work shall be the responsibility of the contractor and it shall be made good by him at his cost to the entire satisfaction of SBBJ. The SBBJ shall have full powers to get the material or workmanship etc. inspected and tested by an independent agency for it’s soundness and adequacy at the cost of contractor. 20. The quantities contained in the schedule are approximate only. The work as actually carried out will be measured up from time to time for which payment shall be made subject to the terms and conditions of the contract. 21. No mobilization advance shall be released to the contractors at the start of work. Only one running payment shall be made to the contractor as per the work progress after verification of running bill by the Bank’s Civil Engineer or the Architect if appointment for the project. The final bill has to be verified by the Bank’s Civil Engineer. Tender shall be valid for a period of 120 days from the due date of its submission to SBBJ. However, the SBBJ will not be bound to accept the lowest or any tender and reserves the right to accept or reject any or all tenders either in whole or in part, without assigning any reason whatsoever. 22. All items of work mentioned in the schedule of quantities are to be deemed and paid as completed works in all respects and details including preparatory and finishing works involved directly, related to and reasonably detectable from the drawings, specifications and schedule of quantities and no further extra charge will be allowed in this connection. In the case of lump sum charges in the tender in respect of any item of works, the payment of such items of work will be made for actual work done on the basis of lump sum charges as will be assessed to be payable by SBBJ. 23. The tenderer should note that the tender is strictly on item rate basis and their attention is drawn on the fact that the rates for each and every item should be correct, workable and selfsupporting and based on the specification schedule submitted herewith. Financial bids marked as percentages above or below the PWD BSR / CPWD BSR or any such other instrument would be summarily rejected. If called upon by SBBJ detailed analysis of any or all the rates will have to be submitted. The SBBJ is not bound to recognize the contractor’s analysis. Any plea regarding business secrets/ contractors working confidentialities etc. would not be accepted and such tenders are liable to be rejected. 24. All designated material samples will be tested and inspected at contractor’s expense if desired by the Bank at designated laboratories. 25. The contractor shall conform to the provision of all local bye-laws and acts relating to the work and to the regulations etc. of the government and local authorities and of any company with whose system the building is supposed to be constructed. The contractor shall give all the notices required by the said act, rules and regulation and byelaws etc. and pay all charges/ fees payable to such authorities for execution of the work involved. The cost if any shall be deemed to have been included in his quoted rates, taking into account all liabilities for licenses, fees for footpath encroachment, restoration etc. and shall indemnify the employer against such liabilities and shall defend all actions arising from such claims of liabilities. 26. Certificates of purchase of company specified items/ units like tiles, ceiling tiles, chairs, tube lights, vertical blinds, electrical fixtures and fittings and any such other units as deemed necessary by the Engineer have to be attached by the contractors from the authorized distributors/ dealers/ company showroom along with the furnishing bills. 27. For any further drawings/ details/ clarifications please advice through the Bank. 28. Bank reserve the right to cancel or any of the tenders and can change / drop/ reduce the quantities / items mentioned in the schedule at any time, before, placing of the order or even during execution. The decision of the competent authority in all matters pertaining to the work execution shall be final and binding. 29. Prior approval to be obtained in writing from the competent authority if, any changes/modifications/additions/alterations/ omissions made in the design/execution of work In case, out of tender/any extra work done at site without prior permission from the competent authority, the same will not be considered for the payment. 30. Canvassing in connection with tenders is strictly prohibited and the tenders submitted by the contractors who resort to canvassing will be liable to rejection. ----------------OOO------------------ SCHEDULE OF QUANTITIES: SR.N O. ITEM QTY UNIT RATE IN WORDS RATE IN FIGUR ES AMOUNT 1.0. SPLIT AIR-CONDITIONERS: 2 TR HI-WALL AC ( 1 STNBY SERVER) 12 NOS. 2 REFRIGERANT PIPING Installation of hard/soft copper refrigerant piping, complete with fittings, elbows, bends, supporting arrangement on walls, 1.5TR/2.0Tr HI-WALL AC 50 RM 3 FRAME WORK Supply, fabrication and installation of MS base frame for indoor & outdoor units 1.5TR/2.0TR HI-WALL AC 12 NOS. 4 DRAIN PIPING Drain Water piping work out of PVC / HDPE hared pipes, fitting, accessories, bends, elbows, tees, flanges, tappings, wall sleeves, hangers, supports, anchors. The drainpipe should be properly embeded in the walls/ floors etc. 25 mm nom. Dia 40 RMT SBBJ, REGIONAL OFFICE, BHOPALGANJ, BHILWARA Page 1 of 2 SBBJ, REGIONAL OFFICE, BHOPALGANJ, BHILWARA 5 ELECTRICAL CABLING Providing and laying electrical cabling machine IDU to ODU 6 INSTALLATION TESTING & COMMISSIONING 1.5 TR/2.0TR Hi wall 12 NOS. 40 RMT Page 2 of 2 PROPOSED FIRST FLOOR PLAN OF S.B.B.J. REGIONAL OFFICE , BHILWARA Ar.Rekha Nemani, Niyojan AT BHIWARA C-40,Dev Nagar,Tonk Road, Drg.no.xxxx /Proj.no. xxxx Jaipur. PH.98290-12022,2708402 date: 15.06.10; scale 0"=0'-0" AGM ROOM 8'-6"X14'-1" CONFERENCE HALL 19'-1"X17'-7" UP DN TOILET 4'-0"X6'-6" F.H.S L.H.S F.H.S STORE 4'-0"X7'-0" CCPC CHEQUE PROCESSING CENTER RECORD ROOM 7'-4½"X11'-0" SERVER ROOM 6'-3½"X11'-0" L.H.S. L.H.S. L.H.S. CLEARING HOUSE 19'-6"X29'-9" TOILETS UPS 5'-0"X11'-0" TOILET F.H.S. F.H.S. L.H.S. 6'-1½''X3'-0'' TOILET 3'-6''X6'-0'' L.H.S. L.H.S. CUSTOMER AREA 35'-7½"X10'-10½" Bid Document : Document Not available Tech. Document : Document Not available Sector : Banking, Finance & Insurance State : Rajasthan For further Information Contact: Name : Web Master E-Mail : webmaster@sbbj.co.in Phone Office : 5101673 | 
