Description SEALED BIDS ARE INVITED FOR PROCUREMENT OF 1000kgs OF ALMOND(1kg PACK EACH). FIRMS WILL BE REQUIRED TO SUBMIT THEIR SAMPLES ALONGWITH THEIR QUOTATIONS. COMMERCIAL QUOTES OF ONLY ACCEPTABLE SAMPLES WILL BE OPENED. Pre-qualification: ALL FIRMS SHOULD BE REGISTERED WITH CENTRAL GOVT. PROCUREMENT AGENCY/ IHQ, MOD(N)/ HQENC/BVY(V). A COPY OF THE SAME IS TO BE FORWARDED ALONGWITH THE BIDS. Telephone: 0891- 2558301 REGISTERED Base Victualling Yard, NAD Post Vishakapatnam – 530 009 Quoting : CPC/0302/10 26 May 2010 To, M/s TENDER ENQUIRY INVITATION OF QUOTATIONS FOR PROCUREMENT OF ALMONDS 1. Quotations in sealed cover are invited for procurement of above mentioned item as per enclosed Schedule of Requirement (SOR). 2. General information about the tender:- (a) Tender reference No. – CPC/0302/10 Dated 26 May 10 (b) Last date and time for receipt of tenders – 1000 hrs. on 10 Jun 2010 (c) Time and date for opening of tenders – 1100 Hrs on 10 Jun 10 (d) Place of opening of tenders: Office of the OIC LP Section (e) Address for Communication: BVY(V), NAD(P), Vishakapatnam – 530 009 (f) Quotation shall remain valid till 03 months from the date of Tender Opening. Submission / Opening of Tenders 3. PLEASE SUPERVISE OUR FER REF NO. AND DATE OF TENDER OPENING ON SEALED COVER. FAILURE TO DO SO WILL RENDER YOUR OFFER INVALID. 4. Sealed quotations addressed to The Base Victualling Officer should be dropped in tender box marked as : Tender Opening Box and kept in the main lobby of Admin Office,BVY(V) or to be sent by registered post so as to reach this office by due date and time. No responsibility will be taken for postal delay or non-delivery/non-receipt of tender documents. 5. Sealed quotations will be opened by a committee on due date and time. Your authorized representative from the Company can attend the tender opening. If due to any exigency the due date for opening of tenders is declared as closed holiday, in such cases the tenders will be opened on next working day at the same time or any other day/time as intimated by the Buyer. 6. Your sealed quotations should reach to this office latest by 1000 hrs on 10 Jun 2010. 7. Tenders sent by FAX will not be considered. Tenders found in sealed box will only be considered. To avoid any complications with regard to Late Receipt/Non Receipt of Tenders, it may please be noted that responsibility rests with the tenderer to ensure that tenders reach this office before due date. Late quotes will be rejected out rightly. 8. In case your firm is not willing to quote due to any reasons, your regret should be faxed on Fax No. 0891 - 2558301 well before the due date, failing which your firm can be de-listed from vendor list. 9. The Offer must be firm and valid for at least 03 months from the date of submission of offer. PLEASE NOTE, IF THE SEALED OFFERS ARE DROPPED IN THE WRONG BOX, THEY WILL BE RENDERED INVALID. Contd…P/2 -2- 10. The Commercial Offer will be opened by a Committee and if firm desires, may depute their representative, duly authorized in writing, to be present at the time of opening of tenders. Further negotiations will be made only with the lowest bidder (L1) as determined by the committee. Delivery Schedule. 11. Within 60 days of signing of the supply order as applicable. 12. Order can be cancelled unilaterally by the buyer in case items are not received within the delivery period. Extension of delivery period will be at the sole discretion of the Buyer, with applicability of LD clause. 13. Preference shall be given to that offer supplying within the prescribed delivery schedule, which shall be the essence of the contract Liquidated Damages @ 0.5% per week subject to a maximum of 10 % of the undelivered stores will be recovered in case of delay in delivery beyond the accepted delivery period as per SCOC. Commercial Aspects 14. Prices must be quoted on F.O.R. Destination basis by road inclusive of Packing, Forwarding, Freight charges, Transit Insurance and any other charges as applicable. The consignee for the contract is the Base Victualling Officer, Vishakapatnam. 15. Taxes & Levies. Details of Excise Duty, if any, are to be indicated. Exemption Certificate for Octroi, Custom Duty, Excise and form ‘D’ will be provided if specified & applicable. FE content, if any, is to be indicated separately, for which Custom Duty Exemption certificate is required. 16. Performance Guarantee. The vendor has to deposit 10% of the contract amount as FD drawn in bank in favour of CDA(N), within 15 days on commencement of contract. Evaluation Criteria 17. The broad guidelines for evaluation of offers will be as follows:- The Lowest ‘Acceptable’ tender shall be considered further for placement of Contract/Supply Order after complete clarification and price negotiations as applicable. Option Clause 18. The contract shall have an Option Clause, wherein the buyer can exercise an option to procure an additional 50% of the original contacted quantity in accordance with the same terms & conditions of the present contract. This shall be applicable within the currency of contract. The bidder is to confirm the acceptance of the same for inclusion in the contract. It will be entirely the discretion of the buyer to exercise this option of not. Repeat Order Clause 19. The contract shall have a Repeat Order Clause, wherein the buyer can order upto 50% quantity of the items under the present contract within six months from the date of successful completion of this contract, cost, terms & conditions remaining the same. Request confirm acceptance of this clause. It will be entirely the discretion of buyer to place the repeat order or not. Contd…P/3 -3- 20. Standard Conditions of Contract (SCOC). Firm shall be required accept our Standard Conditions of Contract. In addition standard clauses regarding agents/agency commission, penalty for use of undue influence, access to books of accounts, arbitration and laws would be incorporated in the contract. The copy of SCOC can be forwarded on request. 21. Payment Terms. Payment will be made by the Office of the Additional Controller of Defence Accounts (Navy), Vishakapatnam on completion of delivery of items and with in 45 days after submitting the Bill. 22. Placement of Order. The Purchase Order will be placed on successful conclusion of negotiations on L1 firm. 23. Inspection Authority. The Inspection will be carried out by Base Victualling Officer, Vishakhapatnam on delivery. The mode of Inspection will be Departmental inspection/User Inspection/Joint inspection/Self-certification. 24. This Request for Proposal is being issued with no financial commitment and purchaser reserves the right to change or vary any part thereof at any stage. Purchaser also reserves the right to withdraw the RFP should it be so necessary at any stage. Thanking you, Yours faithfully, -Sd/- (Arun Sudhi) Lieutenant OIC, LP Section for Base Victualling Officer SCHEDULE OF REQUIREMENT WITH TECHNICAL DETAILS FOR PROCUREMENT OF ALMONDS 1. Type of item/description of stores. The following items are required SNo. Description of Item Unit Qty (a) Almonds (In 01 Kg. Pack) Kgs. 1000 SPECIFICATION :- As per Approved Sample 2. Requirement of sample. The firm should forward a sample of the item alongwith the commercial quote on NCNC basis. In the absence of the same the firm will not be considered. PreBid Meet Date : 4-June-2010 Bid Document : Document Not available Tech. Document : Document Not available Sector : Defence State : Andhra Pradesh For further Information Contact: Name : Lieutenant Arun Sudhi E-Mail : vsam_71@yahoo.co.in Phone Office : 0891-2551879 Fax : 0891-2558301 | 
